EUDR Regulation on Deforestation-free Products

Latest news on the EU Deforestation Regulation (EUDR, reg. EU 2023/1115): a 12-month additional phasing-in period to comply with the obligations.

A 12-month additional phasing-in period was made official by the publication of the Regulation (EU) 2024/3234, which postpones the application of the new obligations set out in Regulation (EU) 2023/1115 on “Deforestation-free Products” affecting operators placing on the market relevant products that have been made using the following commodities: cattle, cocoa, coffee, oil palm, rubber, soya and wood.

As it is well-known to those who followed the debate during the past months, the starting date for the implementation of the Regulation was initially set to be on 30 December 2024, however since October 2024 the European Institutions had been conducting negotiations following pressing demands coming from many sides. From its part, the Parliament initially voted in favour of some amendments not in line with the informal agreement reached with the Counsil and the Commission. This led many people to hope that substantial changes would be introduced to the Regulation in order to lighten certain aspects of it, especially with regard to supply chains involving only EU countries or others considered to be ‘zero risk’.

However, with the approval and subsequent publication on 23 December of Regulation 2024/3234, it was definitively clarified that there are no substantial changes ahead; the new Regulation, in fact, only intervenes on the previous text with respect to the dates of initial applicability and certain transitional rules.

Considering the postponement, the new obligations apply as from 30 December 2025.

However, for operators and traders that were established as micro or small enterprises (as identified in Article 3(1) or (2) of Directive 2013/34/EU) on 31 December 2020, the new obligations apply as of 30 June 2026.

Transitional rules within the timber sector

The Timber Regulation (UE) n. 995/2010 (EUTR) will be repealed as of 30 December 2025.

However, the Regulation will continue to apply on a transitionary basis to timber and timber products, as defined in Article 2(a) of Regulation 995/2010, that were produced before 29 June 2023 and placed on the market between 30 December 2025 and 31 December 2028.

The new Regulation (EUDR) will apply to all other products.

It must be noted that the two Annexes of the two Regulations do not perfectly correspond as regards the list of timber products to which they apply; therefore, timber products to which the EUTR did not apply – but which are listed in Annex I of the EUDR Regulation – will be subject to the EUDR Regulation as of 30 December 2025, such as print products.

Implementation of the Information System and forthcoming innovations

In the meantime, on 4 December 2024, the Commission has progressed with the implementation process and with Regulation (UE) 2024/3084 laid dawn the rules for the functioning of the Information System which will receive and collect the due-diligence declarations submitted by operators, traders and their representatives.

Another important landmark is set for 30 June 2025, the deadline for the Commission to publish the first classification of the countries or parts thereof (EU and non-EU) that will be assigned a level of ‘high’ or ‘low’ risk, with important consequences on risk assessment and the application of related procedures for operators that maintain supply relationships with these countries and regions.

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A brief outline of the scope and the main novelties introduced by the Regulation is provided here below.

The so-called ‘deforestation-free’ Regulation (EU) 2023/1115: a short overview

The provisions laid down in Regulation (EU) 2023/1115, published in June 2023, apply to the placing on the market of the products (listed in Annex 1), that contain or have been made using the following commodities: cattle, cocoa, coffee, oil palm, rubber, soya and wood.

The recipients

The new binding procedures apply to:

  • operators:  any natural or legal person who, in the course of a commercial activity, places relevant products on the market or exports them;
  • traders: any person in the supply chain other than the operator who, during a commercial activity, makes relevant products available on the market.

Prohibition relating to non-compliant commodities and products

It is prohibited to place or make available on the market or export the commodities and products unless all the following conditions are fulfilled:

  • they are “deforestation-free”;
  • they have been produced in accordance with the relevant legislation of the country of production (e.g. land use rights, environmental protection, forestry legislation, third party rights, labour rights, human rights protected under international law, principle of free informed consent of indigenous peoples, tax, anti-corruption, trade and customs legislation);
  • they are covered by a “due-diligence statement”.

What do the due-diligence obligations entail

Prior to placing relevant products on the market or exporting commodities and products, operators and traders shall:

  • collect proper information, data and documents which demonstrate that the relevant products comply with the conditions of the Regulation and store such documentation for a period of at least five years from the date of placing on the market or exporting;
  • carry out a risk assessment to determine whether there is a risk that the products concerned do not comply (taking into account the criteria set out in Article 10 of the Regulation, including, for example, the presence of forests in the country of production or parts thereof, the presence of indigenous peoples, information on the risk of corruption, violation of human rights, etc.). The product is only defined as acceptable if this assessment concludes that no or only a negligible risk was found. Furthermore, the assessment must be reviewed annually;
  • adopt risk mitigation measures where the risk is not null or negligible, such as requiring additional information, data or documents, carrying out independent investigations or audits, supporting smallholders to enable them to comply with the Regulation.

The Regulation lays down partially different and simplified obligations for operators and traders that fall under the definition of small or medium-sized enterprises (SMEs), according to the classification contained in Directive 2013/34/EU.

Sanctions

In the event of non-compliance, the competent Authorities shall apply corrective measures or penalties to operators or traders, and fines (the amount of which is proportionate to the business dimension and the economic benefit obtained) and may also include the confiscation of the relevant products and/or revenues, temporary exclusion from public procurements processes, public funding (tenders and concessions) and the temporary prohibition from placing on the market or exporting.

Operational advice for sound and timely adaptation to new obligations.

The “deforestation-free” Regulation shows a very significant impact on operators and traders in the sectors concerned, as it requires complex and costly (from an organisational and economic point of view) compliance procedures and, in the event of non-compliance, particularly afflictive sanctions.

Therefore, it is strongly advised that those concerned immediately undertake a thorough assessment of the impacts of the new Regulations and a company’s compliance pathway, considering that some of the regulatory requirements may not require a short implementation time, in particular:

  • the organisation of a corporate due-diligence system
  • the collection of information on commodities and products
  • the risk assessment on each commodity and product and on each supplier and the possible adoption of risk mitigation measures
  • the creation of procedures for drafting and submitting due-diligence declarations to the Information System, a service that may be delegated to an agent.

It is important to highlight the fact that the Regulation introduces, de facto, a real and proper strict liability for the operator who places the product on the market, since it is always liable to be sanctioned in the event of verified non-compliance of the product, even if it proves to have complied with all the obligations and procedures required; in particular, this may occur when the risk assessment is based on information from third parties (e.g. suppliers, certifiers, etc.) that subsequently proved to be false or inaccurate.

It is essential, therefore, that well in advance of the new obligations being applied, each operator concerned renegotiate supply contracts with its partners downstream and upstream in the supply chain, in order to adequately manage the relevant legal risk.

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